Cascadia Leather Society

Health data policy

Washington's My Health My Data Act asks every club that collects health information, like access needs or allergies, to publish a separate policy. Start from this template, edit it to match what you do, and publish.

Published

Policy text

Last changed Oct 8, 11:10 PM, published Oct 8, 11:10 PM.

Text

Cascadia Leather Society: Consumer Health Data Privacy Policy

This policy explains how CLS collects and uses health information about members and guests, as Washington's My Health My Data Act requires.

What we collect
Only answers you choose to give to questions on an event page, such as access needs or allergies. The questions we ask right now are listed below. We don't collect health information any other way, and we don't infer it from anything else you do.

Why
To run the event you asked about: to set up the venue, plan food, and help you get in and around. Each question says why we ask it.

Your consent
We store an answer only after you agree to that question on its own, separately from the club's terms. You can go to an event without answering.

Who can see it
You, and the club's secretary. Each time one of them opens your answer, it's recorded, and you can see who and when under My privacy. Health answers are never used for club statistics or mailing lists.

Sharing and selling
We don't share health answers with anyone outside the club, and we never sell them. Colors, the software we use to run the club, stores them for us under our instructions and can't read them for its own purposes.

How long we keep it
Answers are deleted 30 days after the event ends, or as soon as you delete them.

Your rights
You can see every health answer we hold about you, who has read it, and delete it at any time from My privacy in your member account. Deleting an answer withdraws your consent and erases it. If you can't use the app, contact a club officer and we'll do it for you.

Contact
Questions about this policy go to the CLS board.

Plain text. Headings are lines on their own. The questions you ask right now are listed under it automatically.

Where it shows

At /s/cascadia-leather/health-data, in your site's footer, under every health question, and on each member's privacy page.

Health questions asked now

From event pages. Prompts only, never answers or event names.

Is there anything we should know about access? For example step-free entry, seating, sensory breaks, or a support person.

Colors keeps the rules in the template true: health answers need a separate opt-in, only the club's secretary can read them, every read is shown to the member, and they never reach Insights, campaigns, exports or email. Have your own lawyer review the text if you can; this template isn't legal advice.